Connecticut Yankee Council – Member (Youth & Adult) Renewal Process 2024

Effective March 1^st, 2024, the Unit Renewal and member renewal process will no longer be one and the same, formally known as “re-charter”.  Membership renewal for both youth and adults is now on a rolling 12-month renewal term based the initial registration of the member.  Youth and adult membership fees will be separate from the unit renewal (for most units 12/31/2024).

Unit Key 3 Members (Unit Leader, Committee Chair, Chartered Organizational Representative (COR) will receive a Monthly Renewal Email,
From: Boy Scouts of America noreply@scouting.org
Subject: Monthly Renewal Information (see next page).

The parents of the renewing scout, and any adult leaders will also receive an email from Boy Scouts of America, Subject: Your BSA Membership is up for renewal (see next page).

The Charter Organizational Representatives (COR) may also be asked to “APPROVE” adult leader renewals in my.scouting.org. The COR can designate a COR Representative to complete if needed.

NOTE: Unit Executives need to be renewed as well, there is no fee if this is their only BSA position.

Additional Reference Guide Membership & Unit Renewal Process (step by step guide)

https://filestore.scouting.org/filestore/resources/2024-Renewal/Unit-and-Member-Renewal-Processes-May-2024.pdf

Member Renewals – there are three options available, please choose one method for your unit.

• Individual families (youth) and adult volunteers renew and pay directly to BSA National (AUTO RENEWAL)
  • Only BSA National and Council Fees are collected, individual Unit Renewal Fees (if any) are not included in the payment.
• Units can collect money from families (youth) and adult volunteers and renew & pay BSA National directly. (UNIT PAID RENEWALS)
  • Units can still collect Unit Renewal Fees (if any).
• Units can collect money from families (youth) and adult volunteers and renew & pay Connecticut Yankee Council directly (MANUAL RENEWAL)
  • Units can still collect Unit Renewal Fees (if any).

Have Questions ?
Reach out to your Assistant District Commissioner or Unit Commissioner
Reach out to your District Commissioner:
* Jacob Cedusky, Aquila District Commissioner, jcedusky@gmail.com
* Joe Ushchak, Quinnipiac District Commissioner, QuinnipiacCommissioner@ctyankee.org
* Adam Terr, Saugatuck District Commissioner, Saugatuck-Commissioner@ctyankee.org
Reach out to Pamela Sugrue Pamela.Sugrue@scouting.org

Individual families (youth) and adult volunteers renew and pay directly to BSA National (AUTO RENEWAL)

• Only BSA National and Council Fees are collected, individual Unit Renewal Fees (if any) are not included in the payment.
• Parent, or if you’re an adult leader, have the ability to do a renewal through my.scouting application. You can see your registration, see if you have any multiple registrations, and then select your primary registration.
• An email will be sent two months before the registration expires as a reminder. You have two months after the expiration date to renew, otherwise the registration will be dropped and cannot be renewed online.  Youth and/or adult leaders will need to re-register through Council.
• The person (adult leader) can also remove any positions that they will not be renewing for the next year, prior to the payment step.
• Adult leaders will be required to review the Terms and Conditions, type in your name, and then proceed to “Checkout Summary”
• Summary of the expenses is displayed, includes all BSA National and Council Fees, optionally the person can select Scouts Life magazine.
• Payments can be made directly to BSA National, either by Credit Card (3% Service Fee) or ACH Payment ($1.00 Fee).
• Email confirmation will be sent acknowledging the payment, and 12-month renewal

Units can collect money from families (youth) and adult volunteers, the Unit completes the renew & pays BSA National directly. (UNIT PAID RENEWALS)

• The unit can renew adults or youth members using the “Roster” tool in My.Scouting.org
• An email will be sent two months before the registration expires as a reminder. You have two months after the expiration date to renew, otherwise the registration will be dropped and cannot be renewed online.  Youth and/or adult leaders will need to re-register through Council.
• In Organization there is a new “Roster” feature. 60 days prior to the renewal the Renewal Status will display “Current” and the Opt Out icon is not updatable.  At 60 days, the Renewal Status will change to “Eligible to Renew” and the Opt Out icon can be updated if the youth or adult leader is not renewing.  Renewal Status will change to “Expired”, 60 days after the Expiration Date.
• Select youth & adults to RENEW, and click on the “Renew” icon.
• On this same screen, youth and/or adult volunteers can “Transfer” to another Unit within CYC
• “Membership Renewal Order” details displayed, click on “Go to Payment” tab to continue.
• Summary of the expenses by each Scout/Youth and Adult Leader is displayed, includes all BSA National and Council Fees, optionally the person can select Scouts Life magazine. Create Renewal Order” to proceed to payment screen.
• Unit Fees for Renewal are NOT included. Units can still collect Unit Renewal Fees (if any).
• Payments can be made directly to BSA National, either Credit Card (3% Service Fee) or ACH Payment ($1.00 Fee).
• Email confirmation will be sent acknowledging the payment, and 12-month renewal

Units can collect money from families (youth) and adult volunteers, the Unit completes the renew & pays Connecticut Yankee Council directly (MANUAL RENEWAL)

• The unit can renew adults or youth members using the “Roster” tool in My.Scouting
• An email will be sent to the Unit Key 3 two months before the registration expires as a reminder. You have two months after the expiration date to renew, otherwise the registration will be dropped and cannot be renewed online.  Youth and/or adult leaders will need to re-register through Council.
• In Organization there is a new “Roster” feature. 60 days prior to the renewal the Renewal Status will display “Current” and the Opt Out icon is not updatable.  At 60 days, the Renewal Status will change to “Eligible to Renew” and the Opt Out icon can be updated if the youth or adult leader is not renewing.  Renewal Status will change to “Expired”, 60 days after the Expiration Date.
• On this same screen, youth and/or adult volunteers can “Transfer” to another Unit within CYC
• The unit can print the renewal order that they create by selecting the individual to renew, and then under the “print” option (top of page) choose “Unit Payment of Membership Renewal”, save the pdf file as this is what you will need to send/email to council to pay for the members that need to renew for that month/period. EMAIL this file to Sugrue@scouting.org
• PAYMENT – via ACH or Credit Card. Mail/Drop off check at council office.
• Council Operations Fee Waiver can be requested for members if requested (financial reasons)

To assign COR Delegate (you must do this for each unit you want to assign)

1. Log into my.scouting.org
2. Scroll down to Organization, choose Troop #### (or Pack ####)
3. Click on Organizational Manager
4. Click on Position Manager
5. Click on Functional Roles
6. ADD+ will be blue/updatable for you, click and add the name of the person you want to designate (similar as Key 3 Delegate).  The individual must be a registered member of that unit.